Description

Administrative Assistant/Program Coordinator

Circle House Coffee

Overview

Rated Best Café by Fort Lauderdale Magazine, Circle House Coffee is looking for someone to join our team as a fulltime Program Coordinator. The right candidate is a self-starter, someone naturally motivated and ambitious to achieve success when it comes to their work. The right candidate also possesses a dynamic skill set, with professional experience in one or more fields ranging from social media, human resources, compliance, food service administration, event planning, marketing, and administrative support.

As Circle House Coffee’s Program Coordinator, you can play a key role in a growing company. In addition to providing administrative support, you will work directly with the Owner and General Manager to provide support with special projects and new initiatives.

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Areas of Responsibility

Administrative Responsibilities:

Review, respond to, or forward general email inquiries
Assist with scheduling appointments and maintain up-to-date Outlook calendar
Review and reconcile payroll
Maintain accurate and up-to-date compliance records
Receive invoices into the inventory management database and follow-up with vendors or team members regarding discrepancies
Human Resources Responsibilities:

Review applications daily and identify candidates
Conduct phone screenings
Schedule and attend interviews with the Café Manager
Assist with the onboarding process
Social Media & Creative Responsibilities:

Work with Circle House Coffee’s Media Specialist to implement monthly social media calendar
Compose and format bi-monthly emails
Create signage for café or work with vendors for special assignments
Establish relationships with local businesses and non-profits inline with our mission, Giving Back One Sip at a Time
Coordinate logistics for special events, serving as a point of contact with external partners
Menu Responsibilities:

Work with General Manager to maintain back end of the inventory database
Work with General Manager to ensure new beverage and food information is updated across all platforms including POS, digital menu boards, and mobile order platforms
Special Projects:

Work with Owner and General Manager on special projects. Roles and responsibilities include research, identifying and contacting potential partners, and analytical analysis
Competencies

Professional experience in one or more of the following fields:
Social media, human resources, compliance, food service administration, event planning, marketing, or administrative support
Mastery of spelling and grammar skills
Ability to compose professional and timely emails
Time-management
Ability to prioritize tasks based on degree of importance and level of required resources
Effective communicator
Ability to summarize different approaches and perspectives
Ability to identify and flag risks to project timelines
Software:
Required: Proficiency in Word, Excel, PowerPoint, SharePoint; experience working with database software
Desired: Mailchimp, Photoshop, CAD
Compensation

35,000 to 42,000 annually
Enjoy on-the-house espresso beverages, coffee, and tea while on the job
50% off food items
Apply

Submit your application, résumé, and cover letter
Email SUBJECT: Program Coordinator Applicant
Include attachments:
Application
Résumé
Cover letter
Optional: Portfolio
Select 1 of the following topics for your cover letter:
Think of a time you worked on a special project. What was the challenge? What was your team like? What role did you play on the team? How did you know the project was successful?
We are looking to hire someone with experience in one or more fields ranging from social media, human resources, compliance, food service administration, event planning, marketing, and administrative support. Tell us about some of your accomplishments in any of these fields that you are most proud of and share why.
Compensation

Signing Bonus

35,000 to 42,000 annually
Enjoy on-the-house espresso beverages, coffee, and tea while on the job
50% off food items
Apply

Submit your application, résumé, and cover letter
Email SUBJECT: Program Coordinator Applicant
Include attachments:
Application
Résumé
Cover letter
Optional: Portfolio
Select 1 of the following topics for your cover letter:
Think of a time you worked on a special project. What was the challenge? What was your team like? What role did you play on the team? How did you know the project was successful?
We are looking to hire someone with experience in one or more fields ranging from social media, human resources, compliance, food service administration, event planning, marketing, and administrative support. Tell us about some of the accomplishments in any of these fields that you are most proud of and share why.
About Circle House Coffee

Circle House Coffee is a vibrant start-up café and drive-thru located in Flagler Village. Our mission, giving back one sip at a time, represents who we are as individuals and as a team. We partner with a local charities to raise awareness around an important cause and collect donations to support the group’s work. By working at Circle House Coffee, you are demonstrating a commitment to make a difference in our community.

Job Type: Full-time

Signing Bonus

Pay: $35,000.00 – $42,000.00 per year